CONDITIONS OF HIRE

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1. The Hirer is responsible for leaving the facilities in good condition, as found. Damages and/or breakages must be reported and may be charged for.

2. The Hirer is responsible for the security and supervision of the premises, for protection of the fabric and content, and for the behaviour of all persons using the premises. 

3. Fire regulations limit the use of the Parish Room to 60 people. Fire exits should be clear at all times.

4. It is the responsibility of the hirer to ensure that the premises are safe for the purposes for which they intend to use them. Hirers are reminded of their responsibility for any accident or injury arising out of the activity for which they have booked the premises. The Hirer must adhere strictly to Health and Safety Guidelines and Users Information provided at the time of booking.

5. The Hirer should ensure that those attending do not obstruct the public highway outside the main church gates. The roadway is narrow at this point and we endeavour not to inconvenience emergency services and those who live opposite the church.

6. The Parish Room must not be left unattended at any time during the hire period. The Hirer must remain until the end of the event. All evening events must end by 11pm and the Parish Room must be vacated by 11.30pm.

7. The Parish Room is not licensed for the sale of alcoholic drinks.

8. The Hirer is responsible for keeping the key safe, and for returning it to the Parish Office at the end of the letting period.

9. On rare occasions it may be necessary to cancel, or override a booked session - for example, maintenance access or a church related obligation having priority. Every effort will be made to give the Hirer maximum notice. The church’s liability is limited to the return of the booking fee for the session(s) affected.  

10. The hiring agreement is subject to one month’s notice of cancellation on either side.

11. Should the Hirer default on the conditions of hire, St John’s reserves the right to terminate the hiring agreement with immediate effect.

12. INSURANCE: The Hirer is required to ensure that s/he has adequate insurance in force for all legal liabilities which could arise, including death or personal injury, to third parties (including employers and volunteers), or damage to church property or the property of others, arising out of their occupation and activities, whilst at the premises. St John’s is covered for Public Liability Insurance for accidents if the PCC is found to be at fault and the accident is on St John’s property.        

13. DISCLAIMER: St John’s accepts no responsibility for loss or damage to users’ property whilst on church premises. Non-church groups or individuals hiring the Parish Room, on a single occasion or on a regular basis, are advised that it is their responsibility to insure themselves for other eventualities which may arise from the use of their own equipment.